Who We AreAbout the University of California, Irvine: Founded in 1965, UCI is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UCI has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. For more on UCI, visit www.uci.edu.
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them.
DFA Program Development & Execution (DFA PDE) serves the division as a trusted partner in strategic planning, operational guidance, and project management supporting divisional initiatives and campuswide projects. A primary objective is to drive operational improvements and streamline processes to align and enable the division's strategic plan, optimize resources, and maximize outcomes by collaborating closely with stakeholders, departments, and external partners to identify opportunities for innovation, implement best practices, and foster a culture of continuous improvement.
Uses skills as a seasoned, experienced payroll professional with a full understanding of industry practices and organizational policies and procedures to coordinate payroll activities and issue resolution between DFA employees, departments, and the UCPath Center. Works on complex payroll expense transfers and position funding transactions where analysis of payroll funding discrepancies requires review and documentation of manual transactions in the UCPath system errors. Exercises judgment in selecting methods and techniques for obtaining solutions and provides cross-functional support of the Payroll Coordinator. Responds to ServiceNow inquiries on payroll and timekeeping related matters. Serves as Departmental Time Administrator (DTA) for all DFA units, including coordinating with supervisors and approving timesheets for exempt and non-exempt staff. Maintains and updates employee profiles in TRS (Kronos (WorkForce Ready & Telestaff) for Public Safety) for employee payroll on a biweekly basis and monthly basis in accordance with TRS deadlines. Utilizes contacts within the payroll office and across the organization.
Your Role on the Team
Thorough knowledge of all UCI payroll processes, policies, and procedures; knowledge of organization-specific computer application programs (UCPath, KFS, KBM). Required
Thorough knowledge of organizational processes & procedures and possesses a strong understanding of organizational rules and regulations. Required
Strong judgment and decision-making skills; verbal, written and active listening communication skills. Uses strong interpersonal and service orientation skills in interactions with customers and colleagues. Excellent organizational skills and ability to multi-task. Required
Problem solving, problem identification, reasoning skills and ability to develop original ideas to solve problems.
Ability to function as a member of a team. Required
Strong mathematical skills. Preferred
Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multi-task in a high volume environment. Required
Total CompensationWhat It Takes to be SuccessfulIn addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.
The expected pay range for this recruitment is $61,100.00- $84,000.00 (Annual).
Required
Bachelor's degree in related area and / or equivalent experience / training.
A minimum of 5 years of experience Working with represented (union) staff in a payroll management and subsidiary ledger environment.
Special Conditions
Must be able to work outside of regular scheduled shift and off hours work as needed.
Must have valid CA Driver’s License and participate in DMV Pull Notice Program
Must be able to work in a hybrid model.
Must comply with UC Vaccine Policy
Conditions Of EmploymentThe University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing StatementThe University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
Consideration for Work Authorization SponsorshipMust be able to provide proof of work authorization
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Human Resources
Industries
Hospitals and Health Care
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